{"id":458,"date":"2025-08-17T20:01:10","date_gmt":"2025-08-17T18:01:10","guid":{"rendered":"https:\/\/zen-it.hu\/?p=458"},"modified":"2025-11-13T16:51:34","modified_gmt":"2025-11-13T15:51:34","slug":"beszerzesek-hatekony-nyomon-kovetese-power-apps-alkalmazas-segitsegevel","status":"publish","type":"post","link":"https:\/\/zen-it.hu\/en\/beszerzesek-hatekony-nyomon-kovetese-power-apps-alkalmazas-segitsegevel\/","title":{"rendered":"Efficient tracking of purchases using Power Apps"},"content":{"rendered":"<div data-elementor-type=\"wp-post\" data-elementor-id=\"458\" class=\"elementor elementor-458\">\n\t\t\t\t<div class=\"elementor-element elementor-element-44a0582 e-flex e-con-boxed e-con e-parent\" data-id=\"44a0582\" data-element_type=\"container\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-fdef9e1 elementor-widget elementor-widget-image\" data-id=\"fdef9e1\" data-element_type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img fetchpriority=\"high\" decoding=\"async\" width=\"1296\" height=\"484\" src=\"https:\/\/zen-it.hu\/wp-content\/uploads\/2025\/08\/zen-it-esettanulmany-power-apps-power-platform-megoldas.jpg\" class=\"attachment-full size-full wp-image-459\" alt=\"\" srcset=\"https:\/\/zen-it.hu\/wp-content\/uploads\/2025\/08\/zen-it-esettanulmany-power-apps-power-platform-megoldas.jpg 1296w, https:\/\/zen-it.hu\/wp-content\/uploads\/2025\/08\/zen-it-esettanulmany-power-apps-power-platform-megoldas-500x187.jpg 500w, https:\/\/zen-it.hu\/wp-content\/uploads\/2025\/08\/zen-it-esettanulmany-power-apps-power-platform-megoldas-1200x448.jpg 1200w, https:\/\/zen-it.hu\/wp-content\/uploads\/2025\/08\/zen-it-esettanulmany-power-apps-power-platform-megoldas-300x112.jpg 300w, https:\/\/zen-it.hu\/wp-content\/uploads\/2025\/08\/zen-it-esettanulmany-power-apps-power-platform-megoldas-768x287.jpg 768w, https:\/\/zen-it.hu\/wp-content\/uploads\/2025\/08\/zen-it-esettanulmany-power-apps-power-platform-megoldas-150x56.jpg 150w, https:\/\/zen-it.hu\/wp-content\/uploads\/2025\/08\/zen-it-esettanulmany-power-apps-power-platform-megoldas-480x179.jpg 480w\" sizes=\"(max-width:767px) 480px, (max-width:1296px) 100vw, 1296px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-45c27ac elementor-widget elementor-widget-heading\" data-id=\"45c27ac\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Efficient tracking of purchases using Power Apps\n<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-240d6b8 elementor-widget elementor-widget-text-editor\" data-id=\"240d6b8\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><strong>The business challenge<\/strong><\/p><p>The challenge ahead was no small task: to design an efficient solution to support the procurement processes of the internal service department.<br \/>In their existing Excel-based system, there was no approval workflow, and data entry was not fully reliable, as employees were simply not compelled to record their procurement requests in the \u201csystem.\u201d\u00a0<\/p><p>Despite predefined procurement limits, over time management quickly lost real control over purchases, and approval steps for amounts exceeding the thresholds were regularly skipped. Both users and approvers complained about the lack of information and notifications, as the system was essentially opaque for everyone. Incoming invoices usually left management facing a fait accompli.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-3601471 elementor-widget elementor-widget-text-editor\" data-id=\"3601471\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"et_pb_row et_pb_row_0\"><div class=\"et_pb_column et_pb_column_4_4 et_pb_column_0 et_pb_css_mix_blend_mode_passthrough et-last-child\"><div class=\"et_pb_module et_pb_text et_pb_text_0 et_pb_text_align_left et_pb_bg_layout_light\"><div class=\"et_pb_text_inner\"><p><strong>\ud83d\udee0\ufe0f Product\/Service<\/strong>\u00a0Microsoft Power Platform\u00a0 \u00a0 \u00a0 \u00a0\u00a0<strong>\ud83d\udccd\u00a0 Location<\/strong>\u00a0Hungary\u00a0 \u00a0 \u00a0 \u00a0 \u00a0<strong>\ud83c\udfe6 Sector<\/strong> Construction Industry<\/p><\/div><\/div><\/div><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-9c1a98a elementor-widget elementor-widget-text-editor\" data-id=\"9c1a98a\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Power Platform, Power Apps, Power Automate, Azure AD, SharePoint Online, Office 365 Integration, Project Approval, Approval Workflow Automation, Role-Based Access<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-1590fa2 elementor-widget elementor-widget-text-editor\" data-id=\"1590fa2\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"et_pb_row et_pb_row_1\"><div class=\"et_pb_column et_pb_column_4_4 et_pb_column_1  et_pb_css_mix_blend_mode_passthrough et-last-child\"><div class=\"et_pb_module et_pb_text et_pb_text_1  et_pb_text_align_left et_pb_bg_layout_light\"><div class=\"et_pb_text_inner\"><h3><strong>Expectations<\/strong><\/h3><ul><li>Beyond effectively supporting the process, additional considerations had to be taken into account during the solution design:<\/li><li>Management wanted to achieve quick results while staying within a reasonable budget.<\/li><li>As a satisfied subscriber, the company wanted to leverage its existing Microsoft (Office) 365 environment and services as much as possible to support the solution.<\/li><li>When designing the solution, it was an important consideration that it should be accessible from anywhere, while data security was given top priority.<\/li><li>A Microsoft 365 Azure AD szolg\u00e1ltat\u00e1s\u00e1nak felhaszn\u00e1l\u00e1sa alapk\u00f6vetelm\u00e9ny volt a megold\u00e1sban.<\/li><li>It was also a requirement that users could easily find the system and manage their purchases through the familiar interface, which improves efficiency and enhances the user experience.<\/li><\/ul><\/div><\/div><div class=\"et_pb_module et_pb_text et_pb_text_2  et_pb_text_align_left et_pb_bg_layout_light\"><div class=\"et_pb_text_inner\"><h3><strong>Implemented Solution<\/strong><\/h3><p>The choice fell on the Power Platform framework, which, according to Microsoft\u2019s promise, enables rapid solution delivery and met all the key requirements. After defining the process rules and clarifying the roles, we were able to quickly develop a solution (application) using Power Apps for the frontend and Power Automate for the background processes.<\/p><p>Our application provided an effective solution to our client\u2019s procurement process challenges. When designing the app, we considered the shortcomings of the previous Excel-based system and incorporated features that improved process transparency and enhanced the user experience.<br \/>The application guides users through the multi-step approval process for procurement requests. All stakeholders receive notifications at each stage, and the requester can continuously track the status of their case.<\/p><p>The application also made the utilization of current procurement budgets visible, ensuring that real-time data was available for decision-making during the approval process.<br \/>The application also includes a number of additional convenience and efficiency-enhancing features:<\/p><ul><li>Direct attachment of offers from emails<\/li><li>Text-based search<\/li><li>Role-specific screens<\/li><li>Copying requests, notifications about tasks and open cases<\/li><li>Bulk request entry<\/li><li>Exports to Excel files, etc.<\/li><\/ul><p>With our application, the client gained fully transparent and controlled procurement processes, while the convenience features supported users in working more efficiently.<\/p><p>\u00a0<\/p><\/div><\/div><div class=\"et_pb_module et_pb_text et_pb_text_3  et_pb_text_align_left et_pb_bg_layout_light\"><div class=\"et_pb_text_inner\"><h3><strong>Final Result:<\/strong><\/h3><p>With the application, management regained real control over procurement.<\/p><ul><li>Purchases exceeding the value limit can no longer be made without approval.<\/li><li>They can see in time when a budget is starting to run low.<\/li><li>Budgets can no longer be exceeded without proper control and oversight.<\/li><\/ul><p>At the same time, the requesters\u2019 lives also became easier:<\/p><ul><li>They can work according to clear rules;<\/li><li>They can continuously see the status of their request;<\/li><li>They can receive alerts when necessary.<\/li><li>If a budget no longer has sufficient funds, the system will not allow the request to be recorded, eliminating unnecessary time spent on re-planning.<\/li><\/ul><p>Budget owners and company executives can now make approval decisions based on real data, and if necessary, mid-year budgets and limits can be adjusted, which immediately take effect in the application. This ensures that budget owners and users always work within the currently valid limits.<\/p><\/div><\/div><\/div><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-7787e39 e-flex e-con-boxed e-con e-parent\" data-id=\"7787e39\" data-element_type=\"container\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-7d4eed4 elementor-widget elementor-widget-heading\" data-id=\"7d4eed4\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">Contact Us!\n<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-01c099f elementor-widget elementor-widget-text-editor\" data-id=\"01c099f\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>In an average small business, employees waste about 5% of their income each year due to poorly functioning IT systems\u2014but this doesn\u2019t have to be the case for your company. We make business operations more efficient with Power Platform and Microsoft 365!<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-eaa49eb elementor-align-center elementor-widget elementor-widget-button\" data-id=\"eaa49eb\" data-element_type=\"widget\" data-widget_type=\"button.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"elementor-button-wrapper\">\n\t\t\t\t\t<a class=\"elementor-button elementor-button-link elementor-size-sm\" href=\"https:\/\/zen-it.hu\/en\/kapcsolat\/\">\n\t\t\t\t\t\t<span class=\"elementor-button-content-wrapper\">\n\t\t\t\t\t\t\t\t\t<span class=\"elementor-button-text\">Contact<\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>","protected":false},"excerpt":{"rendered":"<p>Efficient tracking of purchases using Power Apps The business problem to solve The challenge we faced was no small one: to develop an efficient solution for the procurement processes of the internal services department<span class=\"excerpt-hellip\"> [...]<\/span><\/p>","protected":false},"author":1,"featured_media":459,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[5],"tags":[],"class_list":["post-458","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-esettanulmanyok"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.6 - 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